WOWWomen of the Wild
Your information

Privacy Policy

Rogue Wave Collective LLC, doing business as Women of the Wild. Effective January 9, 2026.

Rogue Wave Collective LLC doing business as Women of the Wild (“WOW,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you book or participate in our adventure retreats.

Please read this Privacy Policy carefully. By using our services or providing us with your personal information, you agree to the terms of this Privacy Policy.

1. INFORMATION WE COLLECT

We collect information that you provide directly to us when you book a retreat, complete forms, or communicate with us. This information may include:

Contact Information:

  • Full name
  • Email address
  • Phone number
  • Mailing address
  • Emergency contact name and phone number

Travel Documentation:

  • Passport number and expiration date
  • Date of birth
  • Nationality

Medical and Health Information:

  • Medical conditions (pre-existing or current)
  • Medications you are taking
  • Allergies (food and other)
  • Physical limitations or injuries
  • Mental health conditions relevant to travel
  • Pregnancy status
  • Vaccination records
  • Any other health information relevant to your safety during the retreat

Dietary and Special Requirements:

  • Dietary restrictions and preferences
  • Food allergies
  • Special accommodation needs
  • Accessibility requirements

Payment Information:

  • Payment card information (collected and processed by our payment processor, Stripe)
  • Billing address
  • Transaction history

Insurance Information:

  • Travel insurance provider
  • Policy number
  • Coverage details

Trip-Related Information:

  • Travel preferences
  • Previous travel experience
  • Fitness level
  • Any other information you provide in our Participant Intake Form

Images and Media:

  • Photographs and videos taken during retreats that may feature you

2. HOW WE USE YOUR INFORMATION

We use the information we collect for the following purposes:

To Provide Retreat Services:

  • Process and confirm your booking
  • Arrange travel, accommodations, and activities
  • Coordinate with third-party suppliers (trekking companies, hotels, guides)
  • Ensure your safety and wellbeing during the retreat
  • Accommodate dietary restrictions and special needs
  • Respond to emergencies

To Communicate With You:

  • Send booking confirmations and payment receipts
  • Provide pre-departure information and updates
  • Send retreat itineraries and logistics
  • Respond to your inquiries and requests
  • Send important safety information

For Safety and Health:

  • Assess your fitness for high-altitude trekking
  • Share necessary medical information with guides and medical personnel if needed
  • Respond to medical emergencies
  • Ensure appropriate group composition and safety protocols

For Legal Compliance:

  • Comply with applicable laws and regulations
  • Respond to legal requests and prevent fraud
  • Enforce our Terms and Conditions

For Marketing (With Your Consent):

  • Send information about future retreats and offerings
  • Share photos and videos from retreats on our website and social media
  • Create promotional materials

You may opt out of marketing communications at any time by contacting us at wowwomenofthewild@gmail.com.

3. HOW WE SHARE YOUR INFORMATION

We may share your information with the following parties:

Third-Party Service Providers:

  • Trekking companies and guides - We share your name, contact information, dietary needs, and relevant medical information to ensure safe and appropriate services
  • Accommodations - We share your name, dietary restrictions, and special requirements
  • Transportation providers - We share your name and contact information
  • Local guides and support staff - We share relevant health and safety information
  • Travel insurance verification - We may verify your insurance coverage with your provider

Payment Processors:

  • Stripe - Processes all payment transactions. Stripe has its own privacy policy governing how they handle your payment information

Emergency Services:

  • In case of medical emergency, we may share your medical information with healthcare providers, hospitals, or evacuation services

Legal Requirements:

  • We may disclose your information if required by law, court order, or government regulation
  • We may disclose information to protect the rights, property, or safety of WOW, our participants, or others

Business Transfers:

  • If WOW is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction

With Your Consent:

  • We may share your information for purposes not described in this policy with your explicit consent

We Do NOT:

  • Sell your personal information to third parties
  • Share your information for third-party marketing purposes
  • Publicly disclose your medical information

4. DATA SECURITY

We implement reasonable security measures to protect your personal information from unauthorized access, use, alteration, or disclosure. These measures include:

  • Secure storage of physical and electronic records
  • Limited access to personal information (only staff and partners who need it)
  • Use of secure payment processing through Stripe
  • Password protection for electronic systems

However, please note:

  • No method of transmission over the internet or electronic storage is 100% secure
  • We cannot guarantee absolute security of your information
  • You are responsible for maintaining the confidentiality of your account information

Sensitive Information:

Medical and health information is treated with extra care and shared only with individuals who need it for your safety and wellbeing during the retreat.

5. DATA RETENTION

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Typical Retention Periods:

  • Booking and payment information: 7 years (for tax and accounting purposes)
  • Medical information: Duration of retreat plus 2 years (for safety records and potential claims)
  • Communication records: 3 years
  • Marketing communications: Until you opt out or request deletion

After these periods, we will securely delete or anonymize your information.

6. YOUR PRIVACY RIGHTS

Depending on your location, you may have the following rights regarding your personal information:

Access: You have the right to request access to the personal information we hold about you.

Correction: You have the right to request correction of inaccurate or incomplete information.

Deletion: You have the right to request deletion of your personal information, subject to certain exceptions (e.g., legal obligations, safety records).

Opt-Out of Marketing: You may opt out of receiving marketing communications at any time.

Withdraw Consent: Where we rely on your consent to process information, you may withdraw that consent at any time.

Data Portability: You may request a copy of your personal information in a structured, commonly used format.

To Exercise Your Rights:

Contact us at wowwomenofthewild@gmail.com with your request. We will respond within 30 days.

Important Note: Some information may need to be retained for legal, safety, or operational reasons even if you request deletion (e.g., medical records related to your retreat participation, financial records for tax purposes).

7. INTERNATIONAL DATA TRANSFERS

WOW operates in the United States (Florida), and our retreats take place worldwide. Your personal information may be transferred to, stored, and processed in:

  • The United States
  • The country where your retreat takes place
  • Other countries where our service providers are located

By providing your information and booking a retreat, you consent to these international transfers. We take steps to ensure your information is protected in accordance with this Privacy Policy, regardless of where it is processed.

Please note: Privacy laws vary by country and may not provide the same level of protection as your home country.

8. COOKIES AND TRACKING TECHNOLOGIES

Website Use:

Our website may use cookies and similar tracking technologies to improve your experience. This may include:

  • Essential cookies: Required for website functionality
  • Analytics cookies: Help us understand how visitors use our site (e.g., Google Analytics)
  • Marketing cookies: Track your interactions for marketing purposes (if applicable)

Your Choices:

Most web browsers automatically accept cookies, but you can modify your browser settings to decline cookies. However, this may prevent you from using certain features of our website.

Third-Party Tracking:

Our payment processor (Stripe) and any other third-party services we use may also use cookies. These are governed by their respective privacy policies.

9. THIRD-PARTY LINKS

Our website or communications may contain links to third-party websites, such as:

  • Travel insurance providers (e.g., World Nomads)
  • Accommodation websites
  • Travel information resources

We are not responsible for the privacy practices of these third-party sites. We encourage you to review their privacy policies before providing any personal information.

10. CHILDREN’S PRIVACY

WOW retreats are designed for adults aged 18 and over. We do not knowingly collect personal information from individuals under 18. If we become aware that we have collected information from someone under 18, we will take steps to delete it promptly.

11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons.

Notice of Changes:

  • Updated policies will be posted on our website with a new “Effective Date”
  • Material changes will be communicated via email to active participants
  • Continued use of our services after changes constitutes acceptance of the updated policy

Your Responsibility:

We encourage you to review this Privacy Policy periodically, especially before booking a retreat.

12. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Rogue Wave Collective LLC DBA Women of the Wild

Email: wowwomenofthewild@gmail.com

For Privacy-Related Requests:

Please include “Privacy Request” in your email subject line and provide:

  • Your full name
  • Email address used for booking
  • Specific nature of your request
  • Any relevant booking or retreat information

We will respond to your request within 30 days.

13. CONSENT

By booking a retreat with WOW and providing your personal information, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.

If you do not agree with this Privacy Policy, please do not book a retreat or provide us with your personal information.

IMPORTANT NOTES:

Medical Information: We take special care with your medical information and share it only when necessary for your safety during the retreat. However, you acknowledge that high-altitude adventure travel in remote locations may require disclosure of medical information to guides, medical personnel, and emergency services.

Photography Consent: By participating in a retreat, you consent to being photographed and filmed as outlined in our Terms and Conditions. If you do not wish to appear in promotional materials, please notify us in writing before your retreat.

Insurance Information: We verify insurance coverage to ensure your safety and our compliance with retreat requirements, but we do not access your detailed medical information held by your insurance provider.

*Last Updated: August 20, 2026*

For the most current version of this Privacy Policy, please visit our website or contact us at wowwomenofthewild@gmail.com.